4. Distribution Tasks

 

When you finish a document, it goes into the distribution list, this is a list that contains the people who need to read and understand the document. They get a task and you can find it here in the envelope. There you see New Document available. So the new document is available and can be read. So you've been added to the list of people who need to read that. If you click on that task, you will see that task. Here you will see all the info about that document. You can go and view that document. With me, there's an eye here to be able to view it because my Office 365 is on. If you don't have that, then you will only see the document here. Other than that, you'll see the blue bar at the top and that's the most important thing because that's the Read and Understood. Have you fully read and understood this document? You can say 'yes, I have understood that' and then you can't fill in any comments. If you say 'no, I did not understand that', then the block Remarks appears. There you can fill in what you didn't understand about that document or you can fill in that you didn't understand it at all, and so on. As soon as you click No, the remarks are obligatory. If you click Yes, you do not have to fill it in, because then it is not there. When you have read the document and have indicated Yes or No, and if not No the remarks are filled in, then you are ready. You click on Execute at the top and then it is sent.

No questions yet.